Services & How We Work
Sphera Travel is a boutique travel design company that specializes in crafting luxurious small-group vacations for empty nesters seeking to infuse their passions and interests into enriching travel experiences, commemorate significant life milestones, and make meaningful connections by
Discovering the World Together with friends, family, and others with common interests.
Benefits of Professional Travel Design
Tailored Travel Experiences
Reassurance: We’re Here When You Need Us
Seamless Group Coordination
Your Travel Experience, Our Care
Time Saving Services For Your Conveinence
Expert Guidance and Advice
Exclusive VIP Benefits
Trusted & Vetted Luxury Suppliers
step by step
Let’s Connect AND GET TO KNOW EACH OTHER
Your luxury journey begins with a relaxed and complimentary 15-minute call. During this call, we’re all ears, ready to chat about your ideas, share our approach, and ensure you’re comfortable with every step. Together, we’ll explore your wanderlust, uncover what makes your heart race with excitement, and set the stage for a travel experience full of the comfortable luxury you are longing for.
Designing Your Dream Vacation
After selecting Sphera Travel to design your vacation and securing your design package, we begin personalizing your journey. We start with an in-depth consultation and delve into your desires, creating a tailored itinerary featuring top accommodations, activities, and tours, ensuring a luxurious adventure. Exclusive perks are part of the experience.
Inspiring Preparations for Your Journey
Whether you travel in a few months or a year, we keep the excitement alive. Close contact and continuous inspiration pave the way with city guides and packing tips to prepare for your grand adventure. A “know-before-you-go” meeting three weeks before departure ensures you are well-prepared for your vacation.
Discovering the World Together!
The time has come to embark on your luxurious vacation! We promise stress-free and luxurious moments throughout your journey. Our support extends to your return, where your feedback helps us plan unforgettable journeys for others. This is just the beginning of our partnership – let’s continue to discover the world together! Where will you go next?
EVERY DESIGN PACKAGE INCLUDES
Design My Trip Form to get you thinking about what you want for your vacation
In-depth consultation to discuss your wants, needs and preferences.
Individualized research to design precisely the trip you want. Up to four proposal revisions included
One in-person appointment for clients local to the Grand Rapids, MI area
Custom vacation proposal and final itinerary that includes all the important details of your trip
Discovering Destinations guide for all the cities/countries you will visit while on your trip
In travel assistance. We are only a message away!
Transportation assistance and coordination: private transfers, trains, taxis, etc.
Booking of all travel components, including airfare, hotel, rail tickets, excursions and tours, car rental, and concierge services
Travel Insurance options to protect your travel investment
Group Travel coordination. A Private Facebook Group or webpage for communication.
Your final travel package delivered as a printed hard copy and an interactive app
Flight booking and assistance, schedule change communication
Design Packages & Fees
GROUP TRAVEL STARTING AT $800
Our DISCOVERING TOGETHER PACKAGE is designed for those seeking to travel as a group of 10 or more, whether with family, friends, or interest-based groups.
We’ll work with you to create a personalized itinerary that matches your group’s unique preferences, interests, and travel goals. We understand that each group is as unique as its members, so we go the extra mile to craft a personalized itinerary that perfectly aligns with your group’s specific preferences, interests, and travel objectives.
Once the group itinerary is designed in consultation with the lead traveler or group leader, our commitment to exceptional service extends to every group member. We make it a priority to be available to each household and individual to address their special circumstances and unique requirements. Whether it’s dietary restrictions, mobility concerns, or any other specific needs, we will work closely with each traveler to ensure their experience is tailored to their satisfaction. This level of personalized care and attention ensures that everyone in your group feels valued and their travel experience is truly memorable. When you choose our group travel package, you’re not just embarking on a trip; you’re creating lasting memories with your group, confident that every detail, including individual needs, has been expertly arranged to make your journey truly special.
FULLY CUSTOM TRAVEL DESIGN STARTING AT $500
Indulge in the epitome of luxury travel with our exclusive DISCOVER PACKAGE, meticulously crafted to provide an entirely personalized vacation experience.
This package redefines how you travel by offering a fully customized itinerary that leaves no stone unturned in ensuring your journey is a seamless blend of your dreams and desires. Unlike the one-size-fits-all, pre-packaged vacations often found online or in brochures, our Discoverer package is a testament to the art of bespoke travel, meticulously designed exclusively for you.
Imagine embarking on a journey where every moment is meticulously tailored to your preferences, from handpicked excursions and immersive tours to carefully curated dining experiences and seamless transportation arrangements. Your travel desires and aspirations become the cornerstone of this adventure, and our team of expert travel advisors ensures that every detail aligns perfectly with your vision. With the Discoverer package, you’re not just a traveler; you’re the orchestrator of your own exceptional travel story. It’s the epitome of luxury, where every aspect of your journey reflects your unique tastes and passions, creating truly one-of-a-kind memories. Discover the world in a way that’s distinctly your own with our Discoverer package.
SEMI-CUSTOM TRAVEL DESIGN STARTING AT $300
Elevate your travel experience with our TRAVELER PACKAGE. This offering seamlessly blends the convenience of standard cruise or tour itineraries with the freedom to tailor your journey to your desires.
This package is designed to cater to those who appreciate the foundation of a well-crafted travel plan while valuing the flexibility to extend their stay and add personalized activities and experiences.
With the Traveler Design Package, you can embark on your chosen cruise, tour, or resort vacation with the confidence of a tried-and-true itinerary that ensures you won’t miss out on must-see destinations and activities. However, we understand that every traveler has their unique preferences and interests. That’s why we provide the option to extend your stay before and after the core trip, allowing you to explore additional destinations, dive deeper into local culture, or savor more leisure time in a paradise of your choice. What truly sets this package apart is the opportunity to personalize your journey with activities and experiences that align with your passions, whether exploring hidden gems, engaging in local cuisine, or indulging in adventure. In this way, the Traveler Design Package enables you to experience travel the way you envision it, with all the convenience of a structured vacation and the added freedom to make it your own.
CRUISE OR TOUR WITHOUT CUSTOMIZATION STARTING AT $200
A La Carte Travel Services
Flight Only Reservations and Management - $100 per ticket
Discover a seamless travel experience with our flight reservation and management services. All of our design packages include flights for added convenience. However, a per-ticket fee applies for FLIGHT-ONLY reservations.
In travel assistance and flight monitoring is included.
Last Minute Concierge Services - $25 per activity
All our design packages come with complimentary concierge services such as excursions and dining reservations, provided they’re booked at least 45 days before your departure. Any bookings made within 45 days of departure will have a $25 fee per activity. However, this doesn’t apply to items like train tickets, which cannot be reserved beyond the 45-day window. We’re here to enhance your experience, ensuring smooth arrangements whether you plan ahead or need last-minute assistance.
Last Minute Vacation Design - $200
For an optimal travel experience, we suggest planning your trip 9 to 12 months ahead. However, if you’re considering a last-minute getaway within 60 days of departure, a special last-minute vacation design fee will be added to your chosen design package. This additional fee ensures your vacation becomes our top priority, guaranteeing you the finest possible experience. We’re dedicated to crafting memorable journeys, whether you plan ahead or embark on spontaneous adventures.
Expert Advice - $100
Sometimes, a self-planned trip hits the mark, yet you desire a second pair of eyes to guarantee no crucial details are overlooked. Our skilled guidance steps in – a one-hour consultation to analyze your plans and offer recommendations, followed by a recap email. Please note this service excludes reservation assistance.
COMPLIMENTARY LUXURY HOTEL RESERVATIONS
Our complimentary VIP Hotel Booking Tool allows you to book hotels around the world on your own while taking advantage of Signature amenities, such as:
- Daily breakfast for two
- $100 property credit
- Upgrade on arrival, subject to availability
- Early check-in, subject to availability
- Late check-out, subject to availability
Note: This tool is intended to be self-serve and does not include research, hotel comparisons, or assistance with travel arrangements. Once booked, any cancellations or changes to your reservation must be handled by you directly with the hotel.
Emergency Assistance While In Travel - $100 per instance
We recognize that travel emergencies can arise unexpectedly. At Sphera Travel, our design packages come with inclusive travel assistance. However, it’s important to note that if the emergency results from the traveler’s actions, such as missed flights, forgotten passports, or not adhering to cruise ship schedules, an emergency assistance fee will be applied for each occurrence.
This fee will automatically be charged to the card on file.
While handling emergencies remains our priority, it’s essential to consider that dedicating resources to individual cases can impact our ability to assist other travelers effectively.
Additional in-person appointments - $50
For clients in Grand Rapids, MI, each design package includes one in-person appointment. Beyond this meeting, we’re available for conversations via phone or Zoom through scheduled appointments. Supplementary in-person appointments incur a fee of $50 per session.
We’re here to accommodate your preferences and ensure smooth communication throughout the design process.
Visa Processing and Assistance - $50 per person
We’re here to aid in travel visa processing, offering guidance on the necessary forms and processing guidelines. It’s important to bear in mind that our fee is separate from any processing fees and government charges associated with the visa application. Your seamless travel experience is our priority, and we’re ready to assist you through the visa process.
Trip Cancellation - $200 per household
Sphera Travel enforces a cancellation fee per household for trips canceled after the initial deposit.
To initiate a cancellation, kindly use our trip cancellation form. We will send an invoice for the Sphera Travel cancellation fee upon receipt of your request.
After payment, we’ll manage the vacation package cancellation. Please be aware that suppliers and airlines impose additional cancellation fees. Refunds, if applicable, are processed by the travel supplier.
All fees paid directly to Sphera Travel are non-refundable.
Your understanding of our cancellation process is greatly appreciated.
Trip changes - $50 per change
Sphera Travel applies to change fees in instances where modifications are necessary. These fees apply to each supplier that requires adjustments, encompassing airlines, hotels, and tour companies.
To initiate a change, kindly utilize our trip change form. We’ll send you an invoice detailing the Sphera Travel change fee upon receiving the form.
After payment, we’ll coordinate the vacation package changes with each supplier.
Please keep in mind that suppliers and airlines may impose additional change fees.
Should a complete change of dates and/or destination be required, a new design package fee will be applicable.
WORK WITH US GUIDE
A complete review of our services, pricing and what to expect when hiring Sphera Travel to design your luxury vacation.